The deadline to submit proposals for seminars to be held in 2014–2015 is Friday, November 1, 2013.
Application process: Exploratory seminars support the research of Harvard faculty and Radcliffe Institute fellows. The online application gives you the freedom to apply for a seminar, as long as you meet the November 1, 2013, deadline and applicant requirements, in steps and with ease.
You can apply in sections, saving each part and coming back to it when you have time. The application consists of five sections.
Register: This section requests information about you and your co-applicant, if applicable. We will not ask you for any personal information, but will ask about title and contact details.
Proposal: This section is for information about your topic, title, key questions, and desired outcomes for your seminar. It may be simplest to start in a Word document and cut and paste into the text boxes for the executive summary (maximum 250 words) and proposal narrative (maximum 2,500 words).
Invitees: Here you will provide information about your list of proposed attendees. These should include name, title, contact information, and location of each person. You do not need to secure confirmations from invitees that they will attend, or to contact them prior to submitting your application.
Schedule: Please describe how you envision the one- to three-day program taking place at the Radcliffe Institute. This information should be cut and pasted into a text box from a Word document.
Budget: In this section, we ask for basic information on transportation, lodging, meals, reimbursable expenses, and miscellaneous costs. Don’t worry, the budget is easy to input and we are here to help! Costs for administrative support such as staffing should not be included. If you have any questions, contact Paul Beran, associate director of Academic Ventures, at email@example.com or 617-496-3449.
Scope: Please note that we do not fund larger, more formal meetings like conferences under this program. Exploratory seminars are not public events.
Subject matter: Your application should convey an early vision of proposed research and idea discussion. It may reflect any subject matter or disciplinary concentration and involve single disciplines or multidisciplinary groups. You are welcome to submit an application with topics that cross departmental, divisional, and/or school boundaries.
Preferred date for the seminar: In the online application you will be asked to choose your preferred date (by quarter of the year) for holding your seminar. If your application is chosen, the actual date will be negotiated with Academic Ventures, and every effort will be made to secure your first choice, although it is not guaranteed. Seminars will be held between July 1, 2014, and June 30, 2015.
Budget: Maximum funding for an exceptional exploratory seminar application is $18,000.
Transportation: This section includes information on invitee travel to the seminar by air, rail, bus, and automobile. For airfare (which should be the lowest coach class fare), call the Harvard Travel Center at 1-800-610-5640 or email firstname.lastname@example.org. Airfares may be lower if they include a Saturday stay-over. In the online application budget template, a $42 travel agent fee for each air traveler will be added.
Lodging: You should estimate these costs at $289 per night. Since traveling participants usually arrive the day before a seminar begins and often leave the morning after a seminar concludes, a two-day seminar will often need three hotel nights per traveler.
Meals: Calculate these expenses on a per person basis using the following figures: $20 per continental breakfast at the Radcliffe Institute, $24 per lunch, $13 per break at the Radcliffe Institute, and $61 per dinner.
Reimbursable expenses (ground transportation, meals en-route, parking, etc.): You should figure these costs at $160 per local or domestic participant and $200 per international participant.
Miscellaneous costs: Try to limit this expense to $200. Additional information about any miscellaneous costs can be included in the corresponding text box on the application form.
Weekend costs: Add $500 for weekend costs if the seminar will occur on any part of a weekend.
Special expenses (disability accommodation, etc.): Include the amount.
Please note that at the end of the budget section of the application, there is a text box that you can use to explain, in a limited fashion, the budget expenses you calculated for the seminar.